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AI + CRM AUTOMATION · BILL RYAN CABRAL

New leads hear from you in seconds.

I build Zapier, n8n and GoHighLevel systems that reply fast, recover missed calls, book appointments and keep your pipeline clean.

Book a 20-minute workflow review See the systems

Zapier · GoHighLevel · n8n · Twilio · Retell AI · monday CRM

Bill Ryan Cabral
09:41:02 New lead captured
✓ 09:41:08 Reply + booking link sent
Based in Quezon City · Working worldwide More than 30 hrs/week availability
Zapier×GoHighLevel×n8n×Retell AI×Twilio×monday CRM×OpenAI

THE REVENUE LEAK

Your CRM should show the next move.

A lead has a short window of attention. Your system needs a clear owner, message and next step before that window closes.

01

Slow first response

Forms and ads feed a queue while a ready buyer keeps searching.

Instant SMS + email
02

Missed calls

Voicemail becomes a dead end when the team cannot call back at once.

Text-back + booking
03

Messy pipeline

Duplicates, stale stages and missing tags hide your warmest opportunities.

Clean stages + ownership
04

Broken handoff

Sales receives a name without the context needed to close the conversation.

Full lead brief

THE BUILD

One clean path from click to booked call.

I map the lead journey first, then connect the tools around it. Your team gets fewer tabs, clearer ownership and a system they can maintain.

01 / CAPTURE

Bring each source into one flow.

Forms, calls, chats, ads, email and outbound replies enter the CRM with source data intact.

Form→Webhook→CRM
02 / QUALIFY

Route by fit, intent and urgency.

Rules or AI score the lead, apply tags and decide which conversation needs a person.

Lead→Rules + AI→Owner
03 / RESPOND

Start the conversation while intent is fresh.

SMS, email or voice handles the first touch, FAQs and missed-call recovery with a human exit.

Trigger→SMS / Voice→Reply
04 / BOOK + HANDOFF

Give sales the context to close.

Calendars, reminders, deal stages and notifications move together. The rep sees the source, answers and next action.

Qualified→Calendar→Sales

SELECTED SYSTEMS

Six systems built around a business result.

Each workflow removes a delay, a handoff or a block of repetitive work. Your team gets a faster path from input to outcome.

AI proposal generator workflow cover
Google Forms · OpenAI · Proposals

Proposal drafts ready in minutes

Turn structured discovery answers into a client-ready first draft while the opportunity is still warm.

Zapier lead management workflow cover
Zapier · Gmail · AI · monday CRM

New leads routed without copy-paste

Analyze inbound messages, create the CRM item and give the right owner a clear next action.

Automated client onboarding workflow cover
Forms · Gmail · Sheets · Make

Clients onboarded from one form

Create the records, files and welcome steps your team needs without rebuilding the checklist by hand.

Automated email and lead scraping workflow cover
Apify · Apollo · GHL · Sheets

Prospect data ready for outreach

Pull, organize and send qualified lead records into the CRM so outreach starts with usable data.

Automated logo design and LinkedIn publishing workflow cover
Web form · AI · Trello · LinkedIn

Logo requests move from brief to approval

Turn intake into production tasks, client updates and a publish-ready handoff with fewer status checks.

Video transcription and automated blog publishing workflow cover
Zapier · OpenAI · WordPress · LinkedIn

One recording becomes multiple posts

Transform video or audio into structured blog and social drafts, then route each piece for publishing.

Lead operations experience: Sales Navigator + Instantly outreach, Zapier and n8n workflows, monday CRM lead routing, Twilio notifications, Cal booking and AI caller testing.

View Upwork profile ↗

PRODUCT PROOF

Four live iOS apps.
Proof I finish the build.

I design, test, release and maintain products that people can use. That same release discipline goes into every client automation.

SketchRoll app icon SketchRollA paper-based draw-and-guess party game for fast group play.View on App Store ↗ Bloop app icon BloopTurns screenshots into reminders, calendar events and next actions.View on App Store ↗ VisitPin app icon VisitPinTracks ministry visits, notes, reminders and field reports in one private app.View on App Store ↗ Pressly Speed Reader app icon PresslyA focused RSVP reader with pacing controls built around comprehension.View on App Store ↗
View my App Store developer page ↗
Bill Ryan Cabral
Bill Ryan CabralAI + CRM Automation Specialist

HOW THE BUILD STAYS RELIABLE

A working system your team can trust.

  1. 01
    Find the costly delay

    We map the real workflow, owners, decisions and failure points.

  2. 02
    Build around the first measurable win

    Shorter response time, fewer handoffs or less repetitive admin.

  3. 03
    Test the paths that break in production

    Duplicates, missing data, replies, bookings, errors and human handoffs.

  4. 04
    Give your team control

    Clear naming, practical documentation and a walkthrough your team can use.

FIX THE FIRST BOTTLENECK

Turn more leads into booked conversations.

Bring the workflow that is slowing your team down. I’ll identify the quickest high-impact fix and outline the first build.

Book a 20-minute workflow review Message me on Upwork